Practical, plain-English guidance for HOA boards and property managers.
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Executive session is the one part of an HOA meeting that happens behind closed doors — and it's where boards most often get into legal trouble. Used correctly, it protects the association and individual owners. Used loosely, it becomes a "secret meeting" that violates open-meeting law. Here's how...
The annual meeting is the one meeting every owner is invited to — which makes it the meeting most likely to go sideways if it isn't planned. Quorum problems, contested elections, and angry-owner tangents all trace back to weak preparation. Here's how to run an HOA annual meeting that's smooth,...
Robert's Rules of Order is the most widely used set of meeting rules in the United States, and most HOA bylaws require boards to follow it. But the full manual is over 700 pages — and your board doesn't need 700 pages. It needs about ten rules. This is the plain-English version for HOA boards. Why...
Good HOA meeting minutes are short, factual, and complete. They are the official legal record of what your board decided — not a transcript of who said what. If your association is ever questioned by an owner, an auditor, or a court, the minutes are the document that speaks for the board. This...
After 20+ years managing and auditing community associations, I see the same problems in HOA board meeting minutes over and over. Most minutes don't fail in dramatic ways; they fail in three small, predictable ones. The good news: each is easy to fix once you know what to look for. The short...
Master the essential skill of taking professional HOA board minutes with this comprehensive guide covering preparation, documentation best practices, and post-meeting procedures.
Learn how to craft clear, actionable board motions that drive effective decision-making and ensure proper documentation in HOA governance.