Free HOA meeting software, done right.
Schedule meetings, build agendas, record motions and votes, and produce approved minutes — completely free for homeowners association boards and property managers. No trial period, no credit card, no per-seat pricing.
100% free No credit card required Unlimited meetings
Sign up before the new year and January 2027 is free.
HOAmeeting is free because it’s built by the team behind HOA Fiscal and Dynamite Management. When your board is ready to put the books, owner payments and records in one place, start before January 1 and your first month is on us.
HOA management software for self-managed associations. Your treasurer gets real fund accounting instead of a spreadsheet.
- Full fund accounting, bank reconciliation and board-ready financial packages
- Owner portal with online payments and autopay
- Elections and voting, violations, architectural review and work orders
- Reserve studies and resale certificates from live data
Full-service financial management on the same platform, so nothing is a black box to your board.
- A named financial manager on your board calls
- Bills coded and routed for approval, then paid and mailed
- Collections escalated on a schedule
- Budget prep, audit and CPA liaison, and Form 1120-H tax returns
Associations that sign up for HOA Fiscal or Dynamite Management by December 31, 2026 pay nothing for January 2027. Regular monthly pricing starts in February. HOAmeeting itself stays free either way.
Everything an HOA board needs to run meetings and keep records
Schedule meetings & agendas
Plan board and annual meetings, build reusable agendas, and reorder items with drag-and-drop so every meeting runs on time.
Record motions & votes
Capture motions, seconds, and vote tallies as they happen, so your official record is accurate and defensible.
Approved minutes, exported
Generate clean, professional minutes and export them to PDF or Word for board approval and your association archive.
Officers & attendance
Keep your board roster current so attendance, motions, and approvals are attributed to the right people automatically.
Permanent record archive
Upload the signed PDF after approval and keep every meeting’s official record in one organized, searchable place.
Built for property managers
Manage meetings and minutes across every association in your portfolio from a single account.
From agenda to approved minutes in four steps
Add your community, board officers, and property manager in a couple of minutes.
Schedule the meeting and drag agenda items into order — reuse them next month.
Record motions, seconds, and votes live, so nothing gets lost in someone’s notes.
Submit minutes for board approval, export to PDF or Word, and archive the signed copy.
Free guides for HOA board members
New to the board, or want to sharpen your process? Start with our practical guides:
- Free HOA meeting minutes template (copy-paste + checklist) →
- Free HOA meeting agenda template (with time allocations) →
- How to take HOA board meeting minutes →
- How to write an effective board motion →
- HOA board secretary duties →
- How to schedule an HOA board meeting (1-minute video) →
- Washington HOA meeting rules: RCW 64.90.445 explained →
- Florida HOA board meeting rules: Statute 720.303 →
- Browse all HOA board member guides →
Ready for better board meetings?
Set up your association and run your next meeting with HOAmeeting — free, start to finish.
Frequently asked questions
Is HOAmeeting really free?
Yes — completely free. There's no trial period, no credit card requirement, and no paid tier for the meeting workflow: agendas, motions, votes, and exported minutes are all included. HOAmeeting is built by the team behind HOA Fiscal, an HOA financial management platform; keeping the meeting tool free is how we introduce associations to our work.
What is HOA board meeting minutes software?
It's a tool that helps homeowners association boards plan meetings, follow an agenda, record motions and votes, and produce official approved minutes — replacing scattered notes and Word documents with one organized workflow.
Who should keep HOA meeting minutes?
The board secretary is typically responsible for recording minutes, but any board member or property manager can use HOAmeeting to capture and finalize the official record.
Can I export HOA minutes to PDF or Word?
Yes. Approved minutes export to both PDF and Word so you can share them with owners and keep them in your association's permanent records.